Key Capabilities
Everything you need for comprehensive management
Centralized Dashboard
Get a complete view of all maintenance activities across facilities from one central, customizable dashboard.
Team Coordination
Coordinate maintenance teams, assign tasks, track progress, and manage workloads in real-time.
Space Management
Manage facility spaces, track occupancy, optimize utilization, and plan space allocation.
Vendor Management
Manage external contractors and vendors with integrated communication, contracts, and performance tracking.
Budget Tracking
Track maintenance costs, manage budgets, forecast expenses, and identify cost-saving opportunities.
Compliance Management
Ensure facility compliance with automated tracking, inspections, and audit-ready reporting.
Why Choose This Solution
Discover the advantages that set us apart
Unified Facility Operations
Manage multiple buildings and locations from a single platform with consistent processes and visibility.
- Multi-site management
- Standardized workflows
- Cross-facility reporting
- Resource sharing optimization
Proactive Maintenance
Shift from reactive to proactive maintenance with predictive insights and automated scheduling.
- Preventive maintenance scheduling
- Equipment health monitoring
- Predictive failure alerts
- Optimized maintenance windows
Cost Control
Control facility costs with comprehensive budgeting, tracking, and optimization tools.
- Budget vs. actual tracking
- Cost allocation by area
- Vendor cost comparison
- Energy optimization insights
Get the Answers You Need
What is a facilities intelligence platform?
A facilities intelligence platform unifies a building's assets, maintenance, work order history, and floor plans into one location-based system using artificial intelligence. It allows teams to see where everything is located on a map of their facilities and access all associated data and documentation. Gridbase is a facilities intelligence platform for K-12 districts, local governments, and commercial teams that want to organize their facility data, streamline operations, and have visibility into everything happening across their buildings.
How is a facilities intelligence platform different from a CMMS?
A traditional CMMS tracks work orders and maintenance tasks in lists and dropdowns. A facilities intelligence platform like Gridbase ties every asset, inspection, and work order to a real location in an interactive floor plan, so teams get spatial context that provides more useful, actionable information than a list of work to be done.
How does Gridbase solve scattered documentation problems?
Gridbase centralizes all your facility documents—PDFs, spreadsheets, CAD files—into one searchable, mobile-ready platform. No more hunting through dozens of folders during audits or approvals. Everything is organized, tagged, and instantly accessible.
Can I get a single view of all my equipment and assets?
Yes! Gridbase provides unified asset visibility with complete equipment histories, warranty information, and maintenance records all in one place. You'll never lose track of critical asset data again, preventing costly downtime.
How does Gridbase replace manual inspections and work orders?
Our platform automates inspection workflows with digital templates, photo capture, and reporting. Teams can assign tasks, track progress, and generate audit-ready reports automatically—eliminating paper checklists and reducing safety risks.
How does Gridbase help with compliance management?
Our AI continuously scans building codes, fire regulations, and environmental standards, flagging compliance gaps before they become costly penalties. You get ready-to-submit audit reports and proactive alerts when regulations change.
Can Gridbase help with budget and inventory uncertainty?
Absolutely. Gridbase provides accurate inventory tracking, usage trend analysis, and automated reorder alerts. Our AI recommends optimal procurement schedules, cutting waste and preventing operational disruptions from stock-outs.
What data can I import into Gridbase?
PDFs, spreadsheets, CAD files, Excel, and many other formats – our data-migration tool does the heavy lifting.